How to file a public records request
We prefer requests be made in writing so both parties have a record of the contact. If this is not possible, we can discuss a request over the telephone and place it in writing for the requester. Please direct requests and questions about public records to:
Public Records Officer
Washington Traffic Safety Commission
621 8th Avenue SE, Suite 409
P.O. Box 40944
Olympia, WA 98504-0944
Information to include in a public records request
Please include the following information with the request:
- Name, address, and telephone number or e-mail address of the person requesting the record
- Date the request is being made
- Detailed description of the record(s) requested
General questions or requests for information are not Public Disclosure Requests. The WTSC is not required to create new records, collect or analyze information, or conduct legal research under the Public Records Act. If you have general questions or would like more information about the WTSC that you cannot locate on our website, please contact us 360-725-9860 or firstname.lastname@example.org.
You may submit your records request on our Public Records form, but it is not required. If using the form, you may submit a completed form by e-mail or mail using the contact information above.
Potential costs of a public records request
There is no cost to review requested public records in our office during normal business hours; however, there may be a cost for production of records in accordance with Revised Code of Washington 42.56.120.
Responding to a public records request
Within five (5) business days of receiving the request, as required by law, WTSC will respond in one of the following ways:
- Make the requested record(s) available.
- Make a portion of the records available in installments as they are assembled.
- Ask for clarification if the request is unclear.
- Acknowledge the request and provide a reasonable estimate of time needed to respond.
- Deny the request.
Material exempt from public disclosure
The Public Records Act provides that certain types of records and information are exempt from public disclosure. Where exempt information can be deleted from a record (redacted), the record will be provided without the exempt information. Whenever WTSC withholds all or part of a record, we will identify the applicable exemption on a log we produce and provide to the requester.